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How to Address The Board

The Board encourages your participation in its deliberations and has tried to make it convenient for you to express your views to the Board. If you wish to address the Board on an agenda item, please obtain a card that is on the table along with the agenda; fill the card out completely and give it and any supporting materials (e.g. copies of your remarks, charts or graphs, copies of articles or reports) to a staff person sitting at the table along the wall. Please turn your card in prior to the presentation of the item you wish to address. The staff person will see that your card and materials are presented to the President of the Board, who will call upon you at the appropriate time during the discussion of that agenda item. Please step to the microphone when your name is called, as meetings are recorded for public record.


At regular meetings, the Board will follow this format for major agenda items:


staff presentation

preliminary Board and staff discussion

community participation

Board deliberation and decision, if appropriate




During study sessions and special meetings, this format may vary.

If you wish to address the Board on an item that is not on the agenda, you may speak during Matters from the Public, which generally appears on the agenda toward the beginning of the meeting. Board members are legally prohibited from discussing non-agenda items and, therefore, will not respond to items presented by members of the public at this time.

Board agendas are very full and time is limited. For that reason, we request that you speak only once on an item and that you limit your remarks either when addressing an agenda item or when speaking in the Matters from the Public section to a maximum of three minutes. If numerous individuals request to speak on a particular item or in the public section, the Board President may limit the total time allocated to that item, thereby reducing the time for each speaker.